AI Appointment Setter vs. Hiring an Employee in ...

Australia

Scenario: Small business needing appointment-setting/customer inquiries handled (~20-30 calls/day).

Expense	AI Appointment Setter	Full-Time Employee (Receptionist/Sales)
Monthly Cost	$130 AUD	$4,000-$5,500 AUD (+ superannuation + benefits)
Setup/Recruitment	$300 AUD (one-time)	$1,500-$5,000 AUD (recruitment/training)
Additional Costs	None	Super (11%), payroll tax, workers comp, leave loading
Availability	24/7, no holidays	38-40 hrs/week (standard AU workweek)
Annual Cost	$1,860 AUD	$55,000-$75,000+ AUD
You save $53,140-$73,140 AUD/year (96-97%) with AI — never miss an after-hours lead again

How This Benefits Australian Businesses

More Bookings: AI captures 100% of calls vs 35-50% missed with limited staff
Example: 12 extra appointments/month at $350 AUD each = +$4,200/month revenue
Lower Costs: No superannuation, payroll tax, or leave entitlements
Holiday Coverage: No need for casual staff during peak periods

🇦🇺 Aussie-Optimised

Works with Australian accents and slang

Fair Work Compliant

No award wage complexities

Scalable Solution

Handle seasonal demand spikes effortlessly

Real AU Example: Electrical Contractor

Without AI: Misses 18 calls/week after 5pm

With AI: Books 10 extra jobs/month at $450 AUD each = +$4,500/month

Pays $130/month instead of $4,800 for staff

South Africa

Scenario: Small business needing appointment-setting/customer inquiries handled (~20-30 calls/day).

Expense	AI Appointment Setter	Full-Time Employee (Receptionist/Sales)
Monthly Cost	R1,495 ZAR	~R15,000-R25,000 ZAR (Basic salary + UIF + benefits)
Setup/Recruitment	R3,450 ZAR (one-time)	R5,000-R15,000 ZAR (recruitment/training)
Additional Costs	None	UIF (1%), COIDA, leave pay, office space, equipment
Availability	24/7, no breaks	40-45 hrs/week (typical SA workweek)
Annual Cost	R21,390 ZAR	~R180,000-R300,000 ZAR
You save R158,610-R278,610/year (89-93%) with AI — plus gain 24/7 appointment bookings!

How This Boosts SA Small Businesses

More Sales: AI catches 100% of calls vs 40-60% missed with limited staff
Example: Just 5 extra appointments/month at R2,000 each = +R10,000/month revenue
Lower Overhead: Redirect savings to marketing or expansion
No Labour Risks: Avoid strikes, load shedding absenteeism, or turnover

🇿🇦 Local Solution

Works with SA accents and local business needs

Load Shedding Proof

Cloud-based - runs during power outages

Pay-as-You-Grow

Scale up/down with your business cycles

Real SA Example: Electrician

Without AI: Misses 15 calls/month during outages/after hours

With AI: Books 10 extra jobs/month at R1,500 each = +R15,000/month

Pays R1,495/month instead of R18,000 for staff

United Kingdom

Scenario: Small business needing appointment-setting/customer inquiries handled (~20-30 calls/day).

Expense	AI Appointment Setter	Full-Time Employee (Receptionist/Sales)
Monthly Cost	£99	~£1,800-£2,500 (+ National Insurance + pension)
Setup/Recruitment	£295 (one-time)	£1,000-£3,000 (recruitment/training)
Additional Costs	None	NI (13.8%), pension (3%), office space, equipment, sick pay
Availability	24/7, no breaks	35-40 hrs/week (typical UK workweek)
Annual Cost	£1,483	~£25,000-£35,000
You save £23,517-£33,517/year (94-96%) with AI — while capturing 100% of inquiries

How This Benefits UK Small Businesses

Increased Conversions: AI handles 100% of calls vs 35-50% missed with limited staff
Example: 8 extra appointments/month at £300 each = +£2,400/month revenue
Reduced Overheads: No employer NI contributions, pension obligations, or HR costs
Holiday Coverage: No need for temp staff during employee absences

🇬🇧 UK-Optimised

Trained on British accents and business culture

Compliance Ready

GDPR-compliant call handling

No Long-Term Commitments

Month-to-month service with no contracts

Real UK Example: Plumbing Service

Without AI: Misses 12 calls/week during evenings/weekends

With AI: Books 7 extra jobs/month at £250 each = +£1,750/month

Pays £99/month instead of £2,200 for staff

United States

Scenario: Small business needing appointment-setting/customer inquiries handled (~20-30 calls/day).

Expense	AI Appointment Setter	Full-Time Employee (Receptionist/Sales)
Monthly Cost	$149	$2,800-$3,800 (+ payroll taxes + benefits)
Setup/Recruitment	$397 (one-time)	$1,200-$4,000 (recruiting/training)
Additional Costs	None	Payroll taxes (7.65%), benefits, office space, equipment, PTO
Availability	24/7/365	40 hrs/week (standard US workweek)
Annual Cost	$2,185	$38,000-$52,000+
You save $35,815-$49,815/year (94-96%) with AI — while capturing 100% of leads

How This Benefits US Small Businesses

More Conversions: AI answers 100% of calls vs 40-60% missed with limited staff
Example: 10 extra appointments/month at $400 each = +$4,000/month revenue
Lower Overhead: No payroll taxes, health insurance, or workers comp
No Turnover Costs: Avoid $4,000+ per hire in recruitment/training

🇺🇸 US-Trained

Optimized for American accents and business norms

HIPAA Compliant

Secure handling for healthcare businesses

No Contracts

Cancel anytime - perfect for seasonal businesses

Real US Example: HVAC Company

Without AI: Misses 15 calls/week after hours

With AI: Books 8 extra jobs/month at $500 each = +$4,000/month

Pays $149/month instead of $3,500 for staff

Spain

Scenario: Small business handling customer inquiries and appointments (~20-30 calls/day).

Expense	AI Appointment Setter	Full-Time Employee (Receptionist/Sales)
Monthly Cost	€99	€1,200-€1,800 (+ social security)
Setup/Recruitment	€290 (one-time)	€1,000-€3,000 (recruitment/training)
Additional Costs	None	Social security (30%), equipment, office space, sick leave
Availability	24/7, no breaks	40 hours/week (Spanish work schedule)
Annual Cost	€1,478	€18,000-€28,000
Save €16,522-€26,522/year (92-95%) with AI — never miss customer calls again!

Benefits for Spanish Businesses

More conversions: AI answers 100% of calls vs 40-60% missed without coverage
Example: 8 extra appointments/month at €250 = +€2,000/month
Lower costs: No social security, payroll taxes, or severance pay
After-hours coverage: Catches calls during siesta hours (2-5pm)

🇪🇸 Spain-Optimized

Works with Spanish accents and local business culture

No Payroll Hassles

Avoid complex Spanish labor regulations

Seasonal Flexibility

Scale up/down for tourist seasons

Real Spain Example: Dental Clinic

Without AI: Misses 20 calls/week during lunch hours

With AI: Books 12 extra appointments/month at €150 = +€1,800/month

Pays €99/month instead of €1,500 for staff

Canada

Scenario: Small business handling customer inquiries and appointments (~20-30 calls/day).

Expense	AI Appointment Setter	Full-Time Employee (Receptionist/Sales)
Monthly Cost	$129 CAD	$3,000-$4,200 CAD (+ benefits)
Setup/Recruitment	$349 CAD (one-time)	$1,500-$5,000 CAD (recruitment/training)
Additional Costs	None	CPP (5.45%), EI (2.32%), benefits, office space, equipment
Availability	24/7/365	37.5-40 hours/week (standard Canadian workweek)
Annual Cost	$1,897 CAD	$42,000-$58,000+ CAD
Save $40,103-$56,103 CAD/year (95-97%) with AI — while capturing every lead

Benefits for Canadian Businesses

Higher conversion: AI answers 100% of calls vs 30-50% missed with limited staff
Example: 10 extra appointments/month at $350 CAD = +$3,500/month revenue
Lower overhead: No EI, CPP, or benefits administration
Bilingual support: Handles English and French calls seamlessly